Care management
built for the people
who do the work.
Carelynk replaces paper binders, scattered spreadsheets, and disconnected systems with one calm, connected platform for your entire care team.
We own and operate RCFEs and assisted living facilities. We built Carelynk because we lived the problem — binders, group texts, missed handoffs, and compliance stress. We knew exactly what was missing.
— The Carelynk founding team
Paper binders. Group texts. Missed handoffs.
- Medication records stored in binders that get lost or damaged
- Shift handoffs via text message with no documentation trail
- Family members calling the front desk for updates
- Compliance documents expiring without warning
- Incident reports written on paper, filed in folders
- No visibility into how residents are actually doing day to day
One platform. Every role. Always connected.
- Digital eMAR with real-time medication tracking and alerts
- Structured shift logs with e-signature handoffs
- Family portal with daily updates and direct messaging
- Compliance dashboard with expiry tracking and reminders
- Incident reporting with admin approval workflow
- Vitals, behavior logs, and trends for every resident
Built for every role in your facility
Administrators & Owners
Full facility oversight. Compliance tracking, staff management, incident approval, and real-time alerts across all your residents.
- Compliance score + document expiry tracking
- Incident approval workflow
- Staff scheduling + shift summaries
- Reports and CSV exports
Caregivers & Med Techs
Everything you need for your shift — nothing you don't. Med pass, tasks, vitals, and incident reporting for your assigned residents.
- Shift-focused dashboard
- eMAR with PRN logging
- Task checklists with progress tracking
- Voice-to-text for incident notes (coming soon)
Family Members
Stay connected to your loved one's daily life. View health updates, upcoming activities, and message the care team directly.
- Daily wellness summaries
- Medication and vitals visibility
- Activities calendar with attendance
- Direct messaging with caregivers
Everything a care home needs
Built module by module, for the real workflows of California RCFE operators.
eMAR & Medication Management
Digital medication administration records with real-time status tracking, missed dose alerts, and PRN logging.
Resident Management
Complete resident profiles with care plans, 602 forms, diagnoses, allergies, and a full activity timeline.
Tasks & Shift Logs
Shift-based task checklists, e-signature handoffs, and structured shift logs that create an auditable care record.
Vitals & Behavioral Tracking
Log vitals, mood, appetite, and sleep. Trend charts flag changes before they become incidents.
Incident Reporting
Structured incident reports with caregiver draft → admin approval workflow. LIC 9052-aligned.
Compliance Dashboard
Track every expiring document across staff and residents. Compliance score, expiry timeline, and one-click reminders.
Family Portal
Families get a read-only window into daily life — vitals, medications, activities, and direct messaging.
Activities Calendar
Schedule recurring and one-time events. Track resident attendance. Share highlights with families.
Alerts & Notifications
Real-time alerts for missed meds, expiring documents, submitted incidents, and overdue tasks.
Reports & Exports
Generate daily medication reports, resident census, incident summaries, and compliance exports as CSV.
Staff Management
Staff roster with role assignments, shift tracking, task completion metrics, and compliance document status.
AI-Powered Insights
Automated care summaries, behavioral pattern detection, and family digest emails powered by AI.
Up and running in days, not months
We handle the setup. Your team just logs in.
We set up your facility
Our team creates your facility profile, imports your resident roster, and configures your compliance settings.
Your team gets invited
Administrators, caregivers, and med techs each receive a personalized invite link and are ready to go in minutes.
Family members join
Send families an invite link to the portal. They create a password and immediately see their loved one's updates.
You're fully operational
Real-time medication tracking, shift logs, and compliance monitoring — all live from day one.
Simple, per-facility pricing
No per-user fees. No surprise charges. One flat monthly rate per facility.
Standard
Everything you need to run a compliant, connected care home.
- Up to 30 residents
- Unlimited staff accounts
- eMAR + medication management
- Tasks, vitals, incidents
- Compliance dashboard
- Family portal (up to 2 family per resident)
- Email support
Enterprise
Most popularFor larger facilities and multi-location groups.
- Everything in Standard
- Unlimited residents
- Unlimited family accounts
- Multi-facility dashboard
- Priority phone support
- Custom onboarding
- AI-powered care summaries (coming soon)
- Compliance audit support
No setup fees · Cancel anytime
Volume discounts available for groups of 3+ facilities. Contact us to discuss.
Designed with California operators in mind
“We didn't build this from the outside looking in. We built it from inside the binder room.”
Ready to see Carelynk in action?
We'll walk you through the platform and set up your facility within a week.